Land and Assets – Local Authority land

The Authority will publish details of all land and building assets including:

  •  All service and office properties occupied or controlled by user bodies, both freehold and leasehold
  • Any properties occupied or run under Private Finance Initiative contracts
  • All other properties they own or use, for example, hostels, laboratories, investment properties and depots
  • Garages unless rented as part of a housing tenancy agreement
  • Surplus, sublet or vacant properties
  • Undeveloped land
  • Serviced or temporary offices where contractual or actual occupation exceeds 3 months, and
  • All future commitments, for example under an agreement for lease from when the contractual commitment is made

For each land or building asset, the following information will be published together in one place:

  •  Unique Property Reference Number
  • Unique asset identity – the local reference identifier used by the local body, sometimes known as local name or building block. There should be one entry per asset or user/owner (eg. on one site there could be several buildings or in one building there could be several users floors/rooms etc – where this is the case, each of these will have a separate asset identity). This must include the original reference number from the data source plus authority code
  • Name of the building/land or both
  • Street number or numbers – any sets of 2 or more numbers should be separated with the ‘-‘symbol (e.g. 10-15 London Road)
  • Street name – this is the postal road address
  • Postal town
  • United Kingdom postcode
  • Easting and northing (geocoding in accordance with ISO 6709 Standard Representation for Geographic Point Location by Coordinates, usually a centre point of the asset location)

Whether the local authority owns the freehold or a lease for the asset and for whichever category applies, the local authority must list all the characteristics that apply from the options given below:

 For freehold assets:

  •  Occupied by the local authority
  • Ground leasehold
  • Leasehold
  • Licence
  • Vacant

For leasehold assets:

  • Occupied by the local authority
  • Ground leasehold
  • Sub leasehold
  • Licence

For other assets:

  • Free text description eg. rights of way, access etc
  • Whether or not the asset is land only (i.e. without permanent buildings) or it is land with a permanent building